Project Controls Specialist
Location: Seattle, WA
Full Time
Job Description
We are currently seeking a candidate for a Project Controls Specialist position to support Construction Management teams in the Seattle area. The candidate for this position must be a self-starter, quick learner, and adaptable in a fast-paced environment. The position may start part-time initially and possibly transition to a full time position.
Essential Duties & Responsibilities
The requirements for this position include but are not limited to the following list of knowledge, skills, abilities and project experience:
Minimum 3-5 years transportation agency project experience.
- Minimum 3-5 years SharePoint or other project/construction management software knowledge
- Minimum 3-5 years’ experience performing document control tasks.
- Ability to support and assist in the daily functions of project construction management office.
- Proficient in maintaining and processing construction documents.
- Collect, retain, retrieve, distribute, and transmit project records, including baseline documents, reference documents, project reports, communications and transmittals, engineering drawings, and contract documents.
- Ability to provide written summaries of potential changes, substitutions, monthly reports and meeting notes.
- Maintain project files in hard-copy and electronic retention systems. Retention of electronic files is primarily accomplished through scanning, posting, and indexing original documents.
- Experience in filing and scanning documents into an electronic document management system such as SharePoint and maintaining files for multiple Engineering and Construction projects.
- Ability to maintain document retention and tracking system which ensures that all relevant documents, permits, correspondence, and RFIs are logged, retained, and responded to as appropriate.
- Ability to identify, categorize and code documents, maintain files, and file/retrieve documents from hard copy filing systems.
- Conduct periodic quality assurance audits on document files and databases.
- Support contract closeout activities
- Assist one or more project managers with the timely retrieval of documents.
- Conduct daily oral communication with the client, engineering, construction management, operations, and contractor staff.
- Ability to recommend practices, reference other resources, and distinguish between required policies, procedures, and informational resources and guidance within the construction manual.
Minimum Qualifications
- Bachelor’s Degree
- Major consideration will be given to candidates who have experience performing document control duties for projects related to
- Sound Transit, King County Wastewater Treatment Division, City of Seattle, K-12, and/or other similar public agencies.
- Candidates should have experience working in the industries of schools, light rail, transit, wastewater or heavy civil construction work.
- Familiarity with state and local government agencies and the ability to interpret and apply relevant policies.
- Knowledge of public works contracting, including engineering services and construction contracting; knowledge of construction terms, procedures, requirements, and regulations.
Preferred Qualifications
- Strong oral and written communications skills and the ability to apply appropriate communication techniques to various audiences.
- Strong writing and editing skills of the English language
- Ability to handle multiple assignments at the same time.
- Demonstrated attention to detail and ability to prioritize the daily work load to meet deadlines.
- Ability to be organized, accurate, and timely.
- Ability to learn new software
- Excellent computer systems skills with working knowledge of computer relational databases, Excel spreadsheets, and Adobe Pro.
- Positive customer service orientation.
- Construction Document Technologist (CDT) certification.
- Strong interpersonal skills required, demonstrating a consistent commitment and ability to work with diverse work groups and individuals.
- Education and Experience Related experience may substitute for education on a year for year basis.
Additional Information
The position is Full Time.
Salary is DOE.
Ergosync provides a competitive compensation and benefits package.
Ergosync is an equal opportunity employer.
Candidate must be authorized to work in the U.S.
Qualified applicants please submit your cover letter and resume in MS Word or PDF format to careers@ergosync.com with “Project Controls Specialist” in the subject line.
If you require assitance to access or complete any portion of the online job application, or if you need an alternative method to apply, please email Liam@ergosync.com or contact us at 206-712-1234
Equal opportunity is the law
Ergosync is an equal opportunity employer. We strive to promote fair employment procedures and practices to ensure equal opportunities for all. We are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.